Keep this card in case you need it as evidence in court later. Important: Make sure you send the letter by registered post and that you request a 'signed proof of delivery' card. A contract termination letter can be used to terminate a business agreement for various reasons, including: Lapse of contract duration. Have you kept a copy of the original documents and the signed letter of demand?.Have you attached copies of all relevant supporting documentation? (For example, a contract, invoice, first and second late payment reminder letters and any relevant emails, faxes or letters.).Does it inform the other party of any action you’re not willing to take? (You should only mention action that you’re prepared to take.) This is also the default terms and conditions when a purchase order is issued for goods and there is no existing executed contract in place.Does it include a late payment interest rate? (Only include this if it was specified in the contract.).Does it include precisely accurate information? Could anyone say that something in the letter is false or misleading?.Have you have already tried friendlier means to recover the debt, such as a polite phone call or late payment reminder letters?.When preparing your letter of demand, check the following:
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